To enable the Journal look at your Mailbox Folders list and select Journal.
Figure 1: Journal on Navigation Pane
You will receive the following prompt; click Yes to enable the Journal.
Figure 2: Prompt to turn Journal on
Once you enable Journaling you will be presented with the Journal Options.
Here you are given all possible variables that can be set for the Journal.
Figure 3: Journal options
For our example we will track all file usage in Microsoft Excel.
Figure 4: identify Journal tracking options
Displaying the Journal
Once you have set the variables for what you would like to track you are now ready to view your Journal. For our example I am tracking MS Excel activity. For this reason I have opened Excel, modified a spreadsheet, saved it, and closed Excel. Now we will take a look at the Journal to confirm it recoded this activity.
To Display the Journal go to you Mail Folder list and Select Journal:
Figure 5: Navigation pane, select Journal
Once you have chosen Journal from your Mail folder list you are presented with the Journal window.
Figure 6: Example Journal logs
Note: The initial Journal View is Weekly Timeline. You will see the entry created by the Journal for our MS Excel usage mentioned before.
As with all sections of Microsoft Outlook the Journals View is fully customizable. To change the View of the Journal select the desired view from the Arrangement and Current View options.
Figure 7: Journal view options
Creating a Journal Entry Manually
If you wish to manually create a Journal entry; while in the Journal select Journal Entry from the Home Ribbon.
Figure 8: Journal Entry command, on the Home Ribbon
A journal entry is similar to all other Outlook functions, here you can fill out the Subject, the entry type has a drop down menu with multiple options, you can set the amount of time, in addition you are able to categorize, link to a contact, and put additional notes.
Figure 9: New manual Journal entry
Fill in all desired fields and hit Save and Close.
Your entry will now be recorded in your journal.
Figure 10: Manual Journal entry saved
Relating a Journal Entry to a Contact
In order to link a Journal entry to a contact, create a new Journal Entry or open and existing one.Select Address Book from the names menu.
Figure 11: Linking a Journal entry
Choose the associated person from your Contacts list and click OK.
Figure 12: Select the contacts you wish to link to the Journal Entry
This contact(s) will now be stored within the Journal entry.